Customer Action required by October 31, 2016…
Canadian Customers with data residency requirements who would like to have their core customer data moved to the Canada datacenter region, will need to request a move before October 31, 2016. Data moves will complete within 24 months after the enrollment period. We recommend that you take no action, unless your organization needs core customer data to be stored at rest in the Canada datacenter region. By choosing to move your data, customers limit Microsoft’s possibilities to optimize the location of their core customer data at rest in either their current or the Canada datacenter region.
HOW DOES THIS AFFECT ME?
If your organization has a requirement to store core customer data at rest within Canada, you will have to request a move via the Office 365 admin center. The deadline for requesting your move is October 31, 2016. Data moves will complete within 24 months after the enrollment period. No action is required if you do not have data residency requirements or if you were previously notified of a data move completing. If you do not request to move your data, we may still move your customer data to the Canada datacenter region as part of our optimization procedures. In either case, Microsoft will respect the data residency commitments made in the Microsoft Online Services Terms.
What do I need to do to prepare for this change?
You can review the location of your core customer data at rest and request to move your data in the Organization Profile section of the Office 365 admin center. Please click Additional Information to learn more about the move program and instructions to request a move.
How to request your data move
On the Organization Profile page, scroll down to the Data Residency Option section.
Reports on the current Office 365 location of Client data at rest for Exchange, SharePoint and/or Skype for Business will say “North America” for US datacenters or “Canada” once moved to Canada.
Data residency option
Canadian customers will have this option available until Nov 1, 2016 and is provided to accommodate organizations that have strict Canadian data residency requirements and require their core customer data to be stored at rest in the Canada datacenter region. By choosing to move your data, your Data will be in Toronto or Quebec datacenters. More information and frequently asked questions about this move program are available on the TechNet move site.
To opt-in to move your data click on Data residency option “Edit”
If the customer elects to move their data to Canada they will see a confirmation message “Your organization has requested to move its core customer data to the Canada datacenter region.”
You can also confirm the eligibility and request confirmation vi the message center: https://portal.office.com/adminportal/home#/MessageCenter